A managed print service is a comprehensive print and document management solution provided by a third party (in this case, that would be our team here at Document Consulting Services). Services can vary from one provider to another, so if you think you might be interested in this kind of service please take a moment to check out a detailed overview of our managed print service here. Having said that, let’s examine [...]
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So far Terry has created 37 blog entries.
Something most small business owners and office managers realize shortly after making the switch to Xerox technology is that a lot of the “high level” tasks they previously thought were too difficult or expensive to set up are suddenly possible, often for free (as is the case with many of the apps in the Xerox App Gallery) or at a low cost. Not too long ago, some of these tasks would have [...]
Regardless of what industry your business is in, one thing will almost certainly remain true: as your company grows, so too will the amount of documents you need to print, copy, archive, and otherwise manage, whether they’re physical copies or digitized. If your business is growing but you and your team are still “winging it” as far as your document management goes, then now is a great time to consider implementing an [...]
If you had to pick the number one feature that a self-serve printer needs to have, what would it be? You might say things like high quality prints, a fast printing speed, or extra features like cloud access or online faxing. These features are all awesome. They’re sure to please your customers and keep them coming back. However—and this is a big distinction—one could easily argue that the number one feature a [...]
Here at Document Solutions, we believe that technology should always work for you, and never against you. Xerox seems to share this vision, and one of the ways that ideology manifests itself is within the extensible and incredibly useful feature set of Xerox’s Remote Print Services. This set of features have been designed to simplify administering your printer. For larger organizations, that means taking some of the pressure off of your IT [...]
If you’re a regular reader of the Document Solutions blog, you know we’re big proponents of enhancing office productivity. One of the key elements to a more productive staff is to give them the tools they need to get the easy, menial tasks of the day done quickly, or, as is so often the case these days, automatically. Office managers quickly learn that one of the most challenging areas to improve productivity [...]
If you’ve been following the Document Solutions blog for any length of time, you know that we love to share with our readers the many, many reasons why print marketing is such an effective advertising channel, even in a highly digitized world. Having your own Xerox multifunction device means that you can produce marketing collateral in-house at an often hugely lower cost than by going through a third party. As you might [...]
For a surprisingly large number of industries, fax is still an integral communication method. In fact, some estimates assume that nearly 17 million faxes are still sent in the United States alone. Fax is particularly important for highly regulated industries, such as the medical and legal industries, and is required in many cases by governmental bodies. This is because many organizations only accept hard copies of important or legal documents (fax “counts” [...]
Sometimes an app comes along that’s so impressive you just have to tell everyone about it. The Xerox Proofreader Service app is one of those apps. This single app checks documents for spelling, grammar, and plagiarism, all in one go. Users can scan hard copy documents and submit them to the app (digital-only documents work as well). The app then generates a report that contains all suggested corrections, which the user can [...]
Have you ever wanted to talk to your printer? While we’re a few years away from having a full-blown conversation about paper stock choices—thank goodness—Xerox has developed some really, really impressive voice recognition technology in the form of Gabi Voice, a workplace assistant powered by artificial intelligence. In fact, Gabi is powered by the same artificial intelligence behind IBM’s Watson, the supercomputer that rose to international fame in 2011 for being the [...]
The AltaLink series from Xerox is one of the most popular and versatile lines of office copiers on the market—and it just got even better with the latest software upgrade. The AltaLink series are technically referred to as copiers, but it’s important to understand that they’re multifunction printers (MFP) in every sense of the word—capable of printing, copying, scanning, and faxing, along with all of the other modern features of ConnectKey-enabled Xerox [...]
Has your business implemented a data backup strategy yet? If not, 2019 is your year to do it. Putting off data backups is a pretty common mistake, but many businesses have paid the price for it after one misfortune or another. Things that can cause data loss are too numerous to count, but common causes might include hardware failure, fire, floods, theft, or a cyberattack. (Note that to help prevent that last [...]