For a surprisingly large number of industries, fax is still an integral communication method.

In fact, some estimates assume that nearly 17 million faxes are still sent in the United States alone. Fax is particularly important for highly regulated industries, such as the medical and legal industries, and is required in many cases by governmental bodies.

This is because many organizations only accept hard copies of important or legal documents (fax “counts” as a hard copy), despite the increasing acceptance of e-signatures. Even though faxing is relatively antiquated as a technology, it’s actually much harder to tamper with (i.e., by a cyber criminal or other fraudster).

Even so… wouldn’t it be nice to have your faxes forwarded directly to your email for increased convenience?

With Xerox, it’s possible—and easier than ever. Let’s take a look at how it works.

xerox send fax to email accountHow to Use Xerox’s Fax Forward to Email Feature

Xerox AltaLink owners will set up fax forwarding on the embedded web server (or CentreWare Internet Services if you’re using that platform; both will be set up in more or less the same way). Create a fax forward rule in the administrative panel, where you’ll add your desired email address to receive faxes.

The process to set up fax forwarding on Xerox VersaLink machines is even easier. On the touchscreen of the machine itself, log in as the system administrator and then go to the device menu, the apps menu, the fax menu, and finally select fax forwarding.

For more precise instructions on how to set up this feature, visit the official Xerox support page, enter your printer model (VersaLink or AltaLink in most cases) and, once your model page is pulled up, search for “fax forward to email.”

Helpful Tips for Getting the Most Out of Fax Forward to Email

Note that the fax forward to email feature can include both incoming and outgoing faxes; you can have copies of the faxes you send out forwarded to your email as well, which can be helpful in situations where you’d like a digital record of all correspondence with a client or workmate.

If you’re primarily working digitally, you can opt to have all faxes forwarded to your email rather than being printed out—this is great for remote workers or just when you happen to be out of the office. With Xerox cloud faxing, you don’t even have to be near the printer to send or receive faxes. If you do end up needing a paper copy, it’s as easy as printing any other document.

If you don’t want to use PDF format, most Xerox multifunction printers can also send fax documents to your email in TIFF or XPS format.

fax forwarding to emailLearn More About Productivity Boosting Xerox Multifunction Printer Features With Document Solutions

The Fax Forward to Email feature we discussed today is just one of the many awesome things you can do with your Xerox MFP.

For example, did you know that there’s an app that can do proofreading, spell checking, and plagiarism detection? (Yes, a single app can do all that). Or how about the built in build job feature, which makes complex copy jobs a breeze. Maybe you’d like to declutter your digital workflow with automated scanning?

No matter what you’re trying to accomplish, Xerox makes it easier. Our team of experts at Document Solutions would love to learn more about your unique business goals and how we can connect you with the office equipment that will help you get there faster. Please feel free to call us toll-free at (800) 346-4576, send us an email, or visit any of our convenient Texas locations.

If you already know what you’re looking for, you may also request a no-obligation online quote.