No matter how many times you do it, sharing a presentation with your employees, superiors, or potential clients can definitely be a bit of a nerve wracking experience.

You know your ideas are good

Did you get the information across succinctly and clearly?

Was your presentation interesting?

Will it be remembered?

Giving your presentation a little extra “oomph” is necessary if you want to cut through the day-to-day noise of most workplaces

more memorable presentation documentsWhy Hard Copy Matters: Print Your Presentation

We live in a digitized world where everyone has access to some kind of device with a screen—and that’s not necessarily a bad thing.

However, there are distinct benefits to printing hard copies of your presentation documents for everyone in attendance. Yes, even if you’ve already emailed them a copy or plan on displaying the presentation on a monitor or projection screen. Yes, even if that seems redundant.


Because hard copy makes a difference in the perceived value of information. Here’s some stats to consider:

  • Hard copy is about 30% more memorable than digital content.
  • Targeting a younger market? 62% of millenials believe that there’s more useful information only available not on the internet (i.e., hard copy).
  • fMRI scans have rather strongly indicated that when viewing hard copy compared to digital, a person is more likely to engage with the content, spend more time reading it, remember it longer, and value it higher than its digital equivalent.

If that’s not enough to make the case for paper, we’re not sure what is. The bottom line here is that when you want to make a memorable presentation, you’ve got to have the real deal!

presentation document printing tipsDon’t Overcomplicate Things

Walt Whitman once said, “The art of art, the glory of expression and the sunshine of the light of letters, is simplicity.”

One can’t help but wonder why he didn’t take his own advice in that quote!

Jokes aside, the point stands: simple and short presentations will be more easily consumed and ultimately remembered. Whenever possible, try not to get bogged down in the details. For a lot of us, that’s actually much easier said than done (particularly if we’re nerds who love stats).

We’re not suggesting that you dumb things down. Just edit out the superfluous data or unnecessarily wordy lines.

Start simplifying your presentation by doing some or all of the following:

  • Cut the “filler” words and sentences. Ditching words like “Indeed” or “Nevertheless” or even entire lines like “Needless to say” can reduce the length of a document and make it more succinct and to-the-point.
  • Use bullet points and numbered lists. Take the content from a paragraph (or three) and see if you can condense it to a bullet or numbered list without losing the most important information.
  • Reference external sources. If there’s information in your presentation that may need further clarification for some viewers—assume your audience will understand you, but provide a source for those who don’t.

Give the above tips a shot. You just might find that your “simple” presentation gets across a lot more of the meaningful things you had to say.

Xerox Products Can Make You a Presentation Pro

If you’re interested in learning more about how Xerox multifunction printers can give everyone in your workplace the  opportunity to become a presentation pro, our team of knowledgeable and friendly experts would be more than happy to answer any of your questions.

Our primary goal is to help connect you with the equipment that’s going to have the most positive impact on your efficiency, day-to-day ease-of-use, and your bottom line. If you’d like to start a conversation, please feel free to visit one of our many convenient locations, give your local office a call, or send us an email. You can also request a free, no-obligation quote here.