A managed print service is a comprehensive print and document management solution provided by a third party (in this case, that would be our team here at Document Consulting Services). Services can vary from one provider to another, so if you think you might be interested in this kind of service please take a moment to check out a detailed overview of our managed print service here.
Having said that, let’s examine how this service works and why plenty of businesses are saving up to 30% on their document processing costs.
How a Managed Print Service Works
Essentially, the purpose of a managed print service is to handle all of the legwork that goes into operating a printer or a fleet of printers—supplies, IT work, optimization, security, and so on. We approach this in three stages:
Stage one is the “assess and optimize” stage, where our goal is to gain a thorough understanding of your current document processing infrastructure, and then figure out ways to optimize it. How are you managing your fleet? Are you analyzing use? What’s going to be the cheapest way forward for your business, without cutting any corners?
Stage two is the “secure and integrate” stage, where we make sure that your printer infrastructure is secure and compliant with any regulations you must follow (some industries are more demanding than others, for example, healthcare).
The third and final stage of our process is the “automate and simplify” stage, where we reduce the need for IT intervention, integrate efficiency-boosting technologies (like digitizing paperwork), and re-engineer the way your business looks at print.
Once everything is set into motion, you can join the many others who are saving up to 30% on their printing costs. Speaking of costs, let’s look at a few industries where a managed print service can save you a bundle.
Industries Where Managed Print Services are Often Far More Cost Effective Than the “Do-it-Yourself” Approach
Most businesses vastly underestimate the cost of document processing. Nearly regardless of industry, many companies end up spending as much as 10% of their total revenues on print. That’s a big number, but many industries have successfully reduced their costs by up to 30%, such as these ones: