2019 is right around the corner. How will your small business innovate next year?
Perhaps the best way to make a splash in 2019 won’t be to re-brand or try a risky marketing maneuver. It could be that your biggest improvements come in the form of workplace streamlining. Time saved is money saved, and streamlining is all about saving time and performing your most important daily tasks in the most efficient way possible.
Xerox products have a long history of helping businesses streamline their day-to-day operations, whether they’re brand new startups or longtime enterprise organizations. In this post, we’ll examine a few ways you can start streamlining—and saving—in the new year.
Implementing New Technology: Not as Daunting as it Sounds
Oftentimes, business owners put off (or forego entirely) changing or upgrading their office technology because they’re concerned about the potential training implications. They likely know that there’s a better way to do things, but the perceived cost of time lost during the transition is too great—except by putting changes off, the opportunity cost of lost efficiency becomes far greater than the time that would have been spent training staff.
Additionally, it’s worth considering that if you choose to use Xerox office products, time spent training will be minimal at best. Xerox printers, MFPs, and other office equipment have been specifically designed to maximize both user friendliness and range of features; employees can usually intuitively “figure out the rest” on their own after a short period of adjustment.
Digitized Document Workflows Are Here to Stay
Xerox ConnectKey technology gets better with each year, and 2019 should be no different. A great way to evaluate your current workflow is to ask yourself and/or your team, “On average, how many manual actions does it take to accomplish a regular task?” Or, in other words, how many times does one have to physically push a button, walk around the office, or in some other way manually intervene for a given task?
Chances are, integrating ConnectKey and other Xerox technologies into that existing workflow can cut out one, two, or several of those manual actions, potentially leading to thousands of dollars in saved time every year.
But where do you begin? In addition to implementing digitized document workflows—make sure to check out our post 5 Cloud Printing Workflow Tips to Increase Productivity if you haven’t already—you may want to browse the Xerox App Gallery. Chances are there’s an app that automates a given task or at the very least makes it substantially easier.
Improved Security Will Be a Focus in 2019
Modern Xerox products are security powerhouses. As you undoubtedly know, the past couple of years have seen a rather alarming rise in the rate of data breaches, malware infections, and countless other cyber threats.
Xerox printers and MFPs are equipped with the latest technology so that you can encrypt, track, and safely transfer your data. For more details on what you can accomplish out-of-the-box, read our post 5 Must-Know Office Printer Security Tips to Keep Your Data Safe.
We Can Help You Have Your Best Year Yet
The team at Document Solutions is standing by to help you get ready for 2019—with our expert assistance in selecting the right Xerox office equipment for your unique business goals, we’ll help you along the way to having your best year yet. Please feel free to contact us with any questions you have, or if you already know what upgrades you need, you can request a free online quote today.